Allied Health Practice Management

ClinicOS

One platform for booking, clinical notes, home programs, invoicing, wearables, and everything in between.

🩺

Clinician Portal

Appointments, SOAP notes, program builder, invoicing, patient files & Tyro billing

🧑‍⚕️

Patient Portal

Book appointments, view programs, track progress, sync wearables & view invoices

⚙️

Admin / Reception

Schedule management, multi-clinician view, billing dashboard & waitlist

🔗

System Architecture

Integration map: Cliniko, Accelaware, Tyro, TeamBuildr, wearables & more

Integrated with:
📋 Cliniko
💪 Accelaware
💳 Tyro
🏋️ TeamBuildr
🍎 Apple Health
⌚ Samsung Health
🟢 Garmin Connect
📱 Medicare / DVA
🏥 Private Health
DT
Good morning, Dr. Thompson 👋
Thursday, 24 April 2025 · 12 appointments today
📅
Today's Appointments
12
↑ 2 from yesterday
💰
Revenue This Week
$4,820
↑ 18% vs last week
⚠️
Overdue Invoices
3
$640 outstanding
📊
Active Programs
34
↑ 5 new this week
Today's Upcoming
  • SM
    Sarah Mitchell
    9:00 AM · Physio Initial Assessment · 60min
    Initial
  • JK
    James Kowalski
    10:00 AM · Sports Rehab · 45min
    Review
  • LP
    Linda Park
    11:30 AM · Exercise Physiology · 60min
    Active
  • RC
    Robert Chen
    2:00 PM · Massage Therapy · 45min
    Follow-up
Program Compliance This Week
Sarah Mitchell92%
James Kowalski68%
Linda Park100%
Robert Chen41%
Recent Wearable Data from Patients Live Sync
8,432
Steps today · Sarah M.
🍎 Apple Watch
142 bpm
Peak HR today · James K.
🟢 Garmin
7h 12m
Sleep last night · Linda P.
⌚ Samsung Galaxy
3.2 km
Walk program · Robert C.
🍎 iPhone Health
Schedule
Week of 21–25 April 2025
Time
Mon 21
Tue 22
Wed 23
Thu 24
Fri 25
8:00
James K.
Initial Assess.
9:00
Emma R.
Physio Review
Mike T.
Sports Rehab
Sarah M.
Initial Assess.
10:00
Anna L.
Massage
James K.
Sports Rehab
David P.
Physio Consult
11:00
Tom W.
Sports Review
Clara J.
Physio
Linda P.
Ex. Physio
13:00
New Patient
Initial
Group Class
Conditioning
14:00
Maria S.
Massage
Harry B.
Physio
Robert C.
Massage
Physiotherapy Sports Rehab Massage Initial Assessment
Patient Files
142 active patients
  • SM
    Sarah Mitchell
    DOB: 12 Mar 1988 · Physiotherapy · Last seen: Today · Medicare #: 4832 77143 1
    New
    3 sessions
  • JK
    James Kowalski
    DOB: 5 Jul 1995 · Sports Rehab / Physio · Last seen: 18 Apr · DVA Gold Card
    Active
    12 sessions
  • LP
    Linda Park
    DOB: 30 Oct 1972 · Exercise Physiology · Last seen: 17 Apr · Bupa PHI
    Active
    8 sessions
  • RC
    Robert Chen
    DOB: 22 Feb 1980 · Massage Therapy · Last seen: 10 Apr · Self-funded
    Review
    5 sessions
  • ER
    Emma Rodriguez
    DOB: 14 Jun 1990 · Physiotherapy · Last seen: 21 Apr · Medibank PHI
    Active
    19 sessions
Program Builder
Create home & clinic programs with wearable tracking
Active Programs
Exercise Library
Templates
Wearable Tracking
James Kowalski — ACL Rehab Phase 2
4-week program · 5 days/week · Garmin sync enabled
DAY 1 — Strength & Stability 4 exercises
🦵
Single Leg Press
3 sets × 12 reps · 60% 1RM · 90s rest
🟢 Garmin HR target: 120–140bpm
🏋️
Romanian Deadlift
3 sets × 10 reps · 40kg · 2min rest
🍎 Apple Watch motion
⚖️
Single Leg Balance (Bosu)
3 sets × 30 seconds each side
⌚ Samsung Gyro
🚶
Walking Lunges
2 sets × 20 steps · Bodyweight
No device needed
DAY 3 — Cardio & Proprioception 3 exercises
🚴
Stationary Bike
20 minutes · Zone 2 cardio · Low resistance
🟢 Garmin heart rate zone
🤸
Lateral Band Walks
3 sets × 15 steps each way · Medium band
No device needed
Clinical Notes
SOAP format · Auto-saved · Secure
S
Subjective — Patient's reported symptoms & history
O
Objective — Clinician observations, measurements & tests
A
Assessment — Diagnosis & clinical reasoning
P
Plan — Treatment plan & next steps
Invoicing & Billing
Tyro EFTPOS · Medicare · DVA · Private Health
✅
Paid This Month
$18,240
↑ 12% vs April
⏳
Awaiting Payment
$2,180
8 invoices pending
💳
Tyro Processed
$9,640
↑ Instant gap payments
🏥
Medicare Rebates
$4,320
↑ 23 claims this month
Recent Invoices
Invoice # Patient Date Service Amount Rebate Gap Status Actions
INV-1042 Sarah Mitchell 23 Apr Initial Assessment (60min) $180 $58.30 Medicare $121.70 💳 Tyro Paid
INV-1041 James Kowalski 22 Apr Sports Rehab (45min) $140 $140 DVA $0.00
INV-1040 Linda Park 21 Apr Exercise Physiology (60min) $160 $80 Bupa PHI $80.00
INV-1039 Robert Chen 10 Apr Massage Therapy (45min) $110 — $110.00 ⚠ Overdue
INV-1038 Emma Rodriguez 18 Apr Physiotherapy (30min) $95 $37.05 Medicare $57.95 ⏳ Pending
Integrations
Connected services & data sync status
📋 Cliniko Live
Patient records sync
Appointment booking API
Clinical notes import/export
Referral management
SMS/email reminders
💪 Accelaware Live
Movement analysis data
Force plate readings
Performance benchmarks
Injury risk screening
Progress reports export
💳 Tyro Live
EFTPOS terminal integration
Medicare / DVA claiming
Private health fund rebates
Automated gap payments
Real-time receipt printing
🏋️ TeamBuildr Live
Strength program sync
Team athlete management
Load monitoring import
1RM & performance tracking
Coach-athlete messaging
🍎 Apple Health Live
Apple Watch HR & HRV
Steps & activity rings
Sleep analysis
VO2 max estimations
Fall detection alerts
🟢 Garmin Connect Config
GPS activity tracking
Heart rate zones
Stress & recovery score
Training load & TSS
Body Battery monitoring
⌚ Samsung Health Live
Galaxy Watch HR sync
Sleep stages & quality
Stress monitoring (EDA)
Step count & calories
SpO2 (blood oxygen)
🏥 Medicare / DVA Live
Online claiming (HICAPS)
EPC referral tracking
DVA gold/white card billing
Bulk billing
Rebate schedule lookup
📱 SMS / Email Live
Appointment reminders
Program push notifications
Invoice reminders
Recall campaigns
Two-way SMS replies
JK

Good morning, James 👋

You have an appointment today at 10:00 AM · ACL Rehab Day 8 program ready

📅
Next Appointment
Thu 24 Apr
10:00 AM · Sports Rehab
💪
Program Compliance
68%
Goal: 80%+ this week
🏃
Steps Today
6,240
Goal: 8,000
⚡
Garmin Body Battery
72
Good to exercise

Today's Program — ACL Rehab Day 8

3/5 done
✓
Single Leg Press
3×12 · 60% 1RM · Done at 9:15 AM
✓
Romanian Deadlift
3×10 · 40kg · Done at 9:32 AM
✓
Single Leg Balance
3×30s · Bosu ball · Done
Walking Lunges
2×20 steps · Tap when done
Stationary Bike
20min · Zone 2 HR target via Garmin
Message from Dr. Thompson

"Great session James! Your knee ROM improved again this week. I've updated your home program for the next phase — make sure to use the Garmin during the bike session so I can review your heart rate data before our appointment Thursday. Let me know if anything feels off 💪"

21 Apr 2025, 3:14 PM
Upcoming Appointments
  • DT
    Dr. Thompson
    Thu 24 Apr · 10:00 AM · Sports Rehab
    Confirmed
  • DT
    Dr. Thompson
    Thu 1 May · 10:00 AM · Physio Review
    Upcoming
Book an Appointment
Select Appointment Type
10:00 AM
11:00 AM ✓
2:30 PM
3:00 PM
3:30 PM
4:00 PM
Referral & Health Fund
Estimated Cost
Physiotherapy Review (30min)
Full fee$95.00
Medicare rebate-$37.05
Gap payment$57.95
💳 Pay via Tyro EFTPOS at clinic
My Programs
Set by Dr. Thompson · Synced to your devices
Active
🦵
ACL Rehab — Phase 2 Active
6-week program · Week 3 of 6 · 5 days/week · Dr. Thompson
50% complete
Today
Day 8 ready →
Strength Cardio Balance 🟢 Garmin linked
Upcoming
🏃
ACL Rehab — Phase 3 Upcoming
Weeks 5–6 · Plyometric & return to sport
Unlocks: Week 5 (approx. 12 May)
🚶
Home Walking Program Upcoming
Daily · Step-count goals · Apple Health
Starts alongside Phase 3
Completed
✅
ACL Rehab — Phase 1 Complete
Weeks 1–2 · Range of motion & initial load · Completed 21 Apr 2025
View results →
Health Data
Thu 24 April 2025 · Synced 4 min ago · 2 devices connected
Daily Goals ProgressLive
🏃Steps (8,000)
78%
💪Exercise (60 min)
75%
🥗Protein (180g)
82%
💧Water (2.5L)
20%
🌙Sleep (8h)
90%
📅Program (80%)
68%
🔥Calories (1,950)
94%
Overall Wellness Score
72 / 100 today
Drink more water & complete today's program to boost your score
🔥 5 day
Active streak
Week 4
Rehab program
💬 Dr. Thompson: "Great sleep this week James. Focus on water today — hydration supports your recovery."
❤️ Heart Rate — Today's Session (10:15–11:00 AM)
HR During ACL Rehab Session
Peak: 148 bpm Avg: 118 bpm Rest: 72 bpm
Zone 5 · 145+ Zone 4 · 130–145 Zone 3 · 110–130 Zone 2 · 90–110 148 bpm 10:15 10:27 10:38 10:49 11:00
Zone 5: 3 min Zone 4: 8 min Zone 3: 22 min Zone 2: 12 min
💪 Workout Time — This Week
Session Duration7 days
60m 45m 30m 15m Mon Tue Wed Thu Fri Sat Sun
Total this week: 120 min · Goal: 210 min
Today's Session BreakdownDone ✓
Warm-up
Stationary bike · Zone 2
10 min
Avg 105 bpm
Strength Work
Leg press · RDL · Lunges
28 min
Avg 122 bpm
Balance / Stability
Bosu · Band walks
7 min
Avg 118 bpm
Total session 45 min · 387 kcal
📅 Program Adherence — Last 4 Weeks
Walking & Gym Program Compliance
Walking Gym
100% 75% 50% 25% Week 1 Week 2 Week 3 Week 4 (now)
W1: 71% W2: 86% W3: 57% W4: 68% (in progress) Clinician target: 80%
🌙 Sleep Mapping
Last Night — Sleep Stages7h 12m total
10pm 12am 2am 4am 6am Overnight HR ↗
Deep
Light
REM
Awake
Sleep Quality — 7 Days
Goal: 8h M T W T F S S
7h 28m
Weekly avg
1h 44m
Avg deep sleep
🥗 Nutrition & Food Tracking
Today's Intake
1,840 / 1,950 kcal
1,840 kcal eaten
Remaining: 110 kcal
Protein
148g / 180g
Carbs
162g / 225g
Fat
52g / 80g
Fibre
27g / 30g
🌅
Breakfast
Greek yoghurt · Banana · Oats · Almonds
480 kcal
☀️
Morning Snack
Protein shake · Apple
310 kcal
🌞
Lunch
Chicken salad · Brown rice · Avocado
620 kcal
🌆
Afternoon Snack
Mixed nuts · Coffee (oat milk)
430 kcal
🌙
Dinner
Not logged yet
💧 Water Intake500 mL / 2,500 mL
Tap a drop to log 250 mL
💧 💧 💧 💧 💧 💧 💧 💧 💧 💧
Dr. Thompson: "Aim 2.5L+ on rehab days"
Calorie Trend — 7 Days
Goal 1,950 M T W T F S S
⌚ Connected Devices
🟢
Garmin Fenix 7
Live · 4 min ago
🍎
Apple Watch SE
Live · just now
Device data is shared with Dr. Thompson to support your care. Manage sharing →

Add a Wearable Device

Select the device you own and we'll guide you through pairing it.

🟢
Garmin
Fenix, Forerunner, Venu, Vívoactive
🍎
Apple Watch
Series 3–9, Ultra, SE — via HealthKit
⌚
Samsung Galaxy Watch
Watch 4, 5, 6 — via Samsung Health
💚
Fitbit / Pixel Watch
All Fitbit models via Google Fit
🔴
Polar
H10, Vantage, Grit, Pacer series
🖤
WHOOP 4.0
Recovery, strain & sleep tracking
My Invoices
InvoiceDateServiceTotalYour GapStatus
INV-104122 AprSports Rehab · 45min$140$0 (DVA)
INV-103810 AprPhysio Review · 30min$95$57.95⏳ Pending
My Health Files
Documents
  • 📄
    GP Referral Letter
    Dr. Smith · EPC · 5 sessions · 15 Mar 2025
  • 🩻
    MRI — Left Knee
    Radiology report · 10 Feb 2025
  • 🏥
    Hospital Discharge Summary
    ACL Reconstruction · 28 Jan 2025
Session Notes (Your Summaries)
  • 📝
    Session Summary — 22 Apr
    ROM improved to 128° · Phase 2B starting
  • 📝
    Session Summary — 18 Apr
    Strength progressing · Swelling reducing
RC
Reception Dashboard
Live clinic overview · Thursday 24 April 2025
📅
Appointments Today
24
3 clinicians
⏳
Waitlist
7
Physio: 5 · Ex. Phys: 2
💰
Today's Revenue
$2,840
↑ On track
✅
Checked In
8
of 12 morning appts
Dr. ThompsonPhysio
  • SM
    Sarah Mitchell
    9:00 — Initial
    In Room
  • JK
    James Kowalski
    10:00 — Sports
    Waiting
  • LP
    Linda Park
    11:30 — Ex. Phys
    Upcoming
Dr. RiveraEx. Physio
  • ER
    Emma Rodriguez
    9:00 — Physio
    In Room
  • MT
    Mike Torres
    11:00 — Sports
    Upcoming
Sam ChenMassage
  • AL
    Anna Lee
    10:00 — Massage
    Done
  • RC
    Robert Chen
    2:00 — Massage
    Upcoming
Billing Overview
💰
Month Revenue
$38,460
💳
Tyro Volume
$19,240
🏥
Medicare Claims
$8,640
⚠️
Outstanding
$2,180
Tyro Terminal StatusLive
💳
● Tyro Terminal Online
Terminal ID: TY-8821 · Reception Desk 1
Last transaction: $95.00 — James K. · 9:42 AM
Waitlist
7 patients waiting for appointments
  • NP
    New Patient — Physio Initial
    Referred by Dr. Smith · Shoulder pain · On waitlist 3 days
  • TR
    Tom Rafferty
    Ex. Physiology · NDIS · Added 18 Apr
  • GS
    Gloria Sandoval
    Physiotherapy · Medicare EPC · Added 20 Apr
All Clinicians Schedule
📅

Multi-clinician weekly view — same as Schedule page with all staff visible simultaneously

System Architecture
How all integrations connect inside ClinicOS
ClinicOS Core API
Central hub — all data flows through here
👨‍⚕️

Clinician Portal

Web & mobile app for clinicians — notes, schedule, programs, invoicing

🧑‍⚕️

Patient Portal

Web & mobile for patients — booking, programs, progress, payments

🏢

Admin / Reception

Practice management — multi-clinician view, billing, waitlist

📋

Cliniko API

Patient records, appointments, referrals, two-way sync

💪

Accelaware API

Movement & force analysis, performance data, injury risk screening

🏋️

TeamBuildr API

Strength programs, load monitoring, team athlete management

💳

Tyro Integration

EFTPOS, Medicare/DVA claiming, private health rebates, gap billing

🍎

Apple HealthKit

Apple Watch HR/HRV, activity rings, sleep, VO2 max, fall detection

🟢

Garmin Connect

GPS, heart rate zones, Body Battery, training load, stress score

⌚

Samsung Health

Galaxy Watch HR, sleep stages, EDA stress, SpO2, step count

🏥

Medicare / HICAPS

Online claiming, EPC tracking, DVA billing, bulk billing

📱

SMS / Email Engine

Reminders, program push notifications, two-way comms, recalls

Feature Checklist
Online appointment booking (patient & admin)
Clinician & patient portals (real-time sync)
SOAP clinical note templates
Home & clinic program builder
Patient compliance & progress tracking
Wearable data sync (Apple, Garmin, Samsung)
Invoicing with Medicare / DVA / PHI
Tyro EFTPOS + gap payment billing
Patient file & document management
Cliniko API integration
TeamBuildr strength program sync
Accelaware movement analysis import
Multi-clinician schedule management
SMS/email reminders & notifications
Clinician–patient secure messaging
Medicare & DVA online claiming
✓